Benefits of Using a HIPAA Compliant Email

Making your healthcare organization’s emails HIPAA compliant can help secure Protected Health Information (PHI) and build patient trust. This information security measure helps prevent criminal and civil penalties that could result from HIPAA violations. Here are other ways a HIPAA compliant email system can benefit your hospital or clinic:

Increases Revenues and Profitability

An email system complying with HIPAA guidelines may enable your healthcare organization to retain current clients. The system allows patients to conveniently and securely access health information like test results and medical records, attracting more clients and increasing your revenues or profits. A HIPAA compliant email system also helps reduce missed appointments by allowing you to send timely and private appointment reminders to different patients.

Improves Employee Training Awareness

Emails complying with HIPAA regulations are suitable for sharing training materials or resources with your employees. Employers can use protected emails to create awareness about practices or measures for safeguarding patient information. HIPAA compliance allows employers to teach their staff how to communicate ePHI to patients and create strong passwords, among other things. This helps keep health plan members knowledgeable about health information privacy as a principle of healthcare ethics.

Enhances Flexibility

An email system complying with HIPAA may be integrated with other healthcare software, such as Electronic Health Records (EHRs). This can help make online appointment booking and rescheduling more flexible and convenient. Flexible appointment scheduling and consultation information reviews help prevent errors like underbooking, overbooking, and ineffective patient management.

Integrating EHRs with healthcare email systems complying with HIPAA allows patients to conveniently access their PHI, chat with healthcare providers, and stay engaged. Clinics or hospitals can tailor their HIPAA compliant email systems to accommodate patient demand growth. Improved flexibility enables healthcare practices to coordinate clients better and enhance their experiences.

Improves Communication

HIPAA compliance for email systems helps streamline the flow of information among healthcare providers, staff, and patients. Seamless communication between healthcare employers and staff can help improve performance and productivity. Secure messaging and efficient mass alerts sent by HIPAA compliant systems may enable you to address emergencies quickly.

Promotes Information Tracking and Consent Management

HIPAA compliant systems allow patients to determine who gets access to their protected health information. Both patients and healthcare providers can monitor who accessed PHI and when the data was accessed. The email systems also allow healthcare providers to obtain and manage their patients’ consent before sharing updates. 

How To Promote HIPAA Compliance for Emails

HIPAA training encourages patient transparency and helps healthcare staff know how to keep email and other information secure. Creating strong email passwords and end-to-end encryptions keeps hospitals and clinics HIPAA compliant. Other practices to achieve HIPAA compliance for your healthcare organization’s emails include:

• Regularly updating HIPAA compliance software and other integrated systems
• Developing a response strategy for emergencies
• Enabling two-factor authentication for your healthcare emails

Adopt a HIPAA Compliant Email System

HIPAA compliant email systems promote healthcare organizations’ workflow efficiency and PHI integrity. Complying with HIPAA standards builds good relationships between patients and healthcare practices. Keeping your practice HIPAA compliant requires regular staff training, software updates, and secure email communications. Call an expert today for a simple and efficient HIPAA compliance process.